Time management skills is the skill that enable you to manage your work with respect to time. It guides to complete the task within the time.
Prioritizing skills are your ability to see what tasks are more important at each moment and give those tasks more of your attention, energy, and time. You focus on what is important at the expense of lower value activities.
When assigning priority, consider such factors as when each task needs to be done, how long it might take, how important it might be to others in the organization, what could happen if a task is not done, and whether any task might be interrupted by the need to wait for someone else.
Scheduling is important, and not only because some tasks have to be done at specific times. It affects your day, week, month, as well as other people, their projects,short and long term plans for projects and tasks. Most people also have specific times of the day when they are more and less energetic, and become more productive when they schedule themselves accordingly. Schedules can be a good way to avoid procrastination, too.
Scheduling is the art of planning your activities so that you can achieve your goals and priorities in the time you have available. When it’s done effectively, it helps you:
- Understand what you can realistically achieve with your time.
- Make sure you have enough time for essential tasks.
- Add contingency time for “the unexpected.”
- Avoid taking on more than you can handle.
- Work steadily toward your personal and career goals.
- Have enough time for family and friends, exercise and hobbies.
- Achieve a good work-life balance.
Keeping a To-Do List
To-do lists (properly prioritized and integrated with your schedule) are a great way to avoid forgetting something important. They are also a great way to avoid spending all day thinking about everything you have to do. Remembering tasks takes energy, and thinking about everything you have to do all week can be exhausting and overwhelming. Split all the necessary tasks up into a list for each day, and you won’t have to worry about any of it anymore. Just look at today’s list.
Resting, even though it may seem contradictory, is an important time-management skill. Although working long hours or skipping breaks can sometimes improve productivity in the short-term, your exhaustion later will ensure that your average productivity actually drops. Except for rare emergencies, it is important to resist the temptation to over-work.
Depending on what type of work you do, you may be able to delegate some tasks. Knowing what to delegate and when is a skill. Some people resist delegating, either because they want to maintain control or because they want to save money by not hiring assistants. Both approaches ultimately hurt productivity and raise costs.
- Remember too, however, that if you practice time management diligently and still can’t get everything done, you may be trying to do too much. It is better to succeed at a few tasks than to attempt and then fail at many.